Do you OCR every public PDF?

No. We inventory public PDFs. We ticket the ones still used for city business. We do not remake the whole archive. 28 CFR 35.201.

What should we send the vendor this month?

Current packets and forms people still use. The archive stays listed.

Citation

Inventory the archive. Ticket the packets people still use.

Answer

Cities keep years of old packets. Title II does not ask us to remake every historic PDF. We list what is there. We look harder at documents people still use to apply, pay, or join a meeting.

Source

28 CFR 35.201 — inventory archived and preexisting conventional electronic documents; ticket or OCR only when they are still used to apply or participate, or posted after the entity’s deadline.

This month

Send current packets and forms to the website vendor this month. The archive stays listed. A JavaScript “transcript” of a PDF is not the same as fixing the file people download. How much is automated.

Questions clerks ask

Do you OCR every public PDF?: No. We inventory public PDFs. We ticket the ones still used for city business. We do not remake the whole archive. 28 CFR 35.201.
What should we send the vendor this month?: Current packets and forms people still use. The archive stays listed.